# Let the AI manage your meeting type emails

> Ask the AI to switch a meeting type's emails and calendar invites on or off, rewrite their copy and manage its reminders. It works in AI Chat, with your agents and from a connected AI tool, always within your own permissions.

- Date: 2026-11-09
- Page: https://demodesk.ai/changelog/2026-11-09-let-the-ai-manage-your-meeting-type-emails

## Ask for the change instead of editing every template

![Ask for the change instead of editing every template](https://web.demodesk.ai/_next/static/media/2026-11-09-let-the-ai-manage-your-meeting-type-emails-1.3h902l05xm41t.webp?dpl=dpl_DrRNmKbkqUyMhZTNrJJuKewmz4Aq)

Ask the AI in Demodesk or one of your agents to open one of your meeting types and change the messages it sends. It reads the current setup first and then switches **Send email invite** and **Send email reminder** under **Notifications** on or off, does the same for **Show follow-up reminder** under **Follow-ups** and for the email invite guests get when they book through your booking page in the **Confirmation** section. It can also set whether the email invite comes from the booker, whether a calendar invite goes out by default when a host schedules a meeting, and whether guests who book through your booking page get a calendar invite too. A connected AI tool can do the same through our open platform.

The copy is yours to change the same way. Ask for a shorter email invite, a friendlier booking confirmation, a clearer in-meeting invite or a new follow-up email, and the AI writes it. For calendar invites it can rewrite the title, the description and the location.

## Reminders, added, retimed or removed

![Reminders, added, retimed or removed](https://web.demodesk.ai/_next/static/media/2026-11-09-let-the-ai-manage-your-meeting-type-emails-2.2337izobuhz8l.webp?dpl=dpl_DrRNmKbkqUyMhZTNrJJuKewmz4Aq)

The AI can add a reminder, change the copy or the timing of one you already have, and remove one you no longer want. A reminder can go out a number of minutes, hours, days or business days before the meeting, or at a set time of day a number of days before it, and it can be sent from the booker instead of the host. A reminder counted in days or business days cannot sit more than 30 days before the meeting.

## Your tokens stay intact

Your tokens come back as placeholders such as {{demo_link}}, and the ones you keep in a rewrite stay exactly as they were. A placeholder that is not a token of your company is refused and nothing is saved, and if a rewrite drops a token the AI is told which ones went, so you hear about it before the next invite goes out.

## Good to know

Only what you ask for changes, and every switch, template, field and reminder you do not mention keeps its value. Each template is written on its own, so if two of them read the same today, ask for both to be changed. An update is all or nothing, so if anything in it is invalid, nothing about the meeting type is changed. A personal meeting type stays with the person it belongs to, and company meeting types can only be changed by company admins and managers. The AI works on the meeting types you already have and cannot create or delete one, and if a meeting type has no such template yet, it says so and you set it up in the meeting type editor first. More on meeting types is in [our help center](https://demodesk.ai/help/how-to-set-up-meeting-types), and more on connecting an AI tool is in [this article](https://demodesk.ai/help/demodesk-mcp).